Purchase orders
Order goods, confirm physical deliveries and record supplier invoices when they arrive.
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Who can use it
Before you start
- Configure the supplier purchase pack and store supply prices first. Only central inventory purchasing administrators can access actual supplier costs.
Know the screen
1
Supplier invoices
Open this area from Purchase orders. Filter awaiting bills, then select a posted delivery and enter the actual bill.
Step by step
1
Create a purchase order. A reference price is optional; the actual cost can remain pending until the invoice arrives.
2
The store confirms what physically arrived using its saved supply price. It does not enter the external purchase price.
3
Inventory opens Supplier invoices, chooses the matching receipt and enters invoice number, date, actual price per pack excluding GST, and GST rate.
4
Confirm the invoice to reconcile actual costs. Separate deliveries may have different prices.
5
To correct a confirmed invoice, review the same receipt, enter the corrected prices and explain the reason. Earlier revisions remain available.
Watch out
- Resolve billed quantity differences before confirming the invoice. Never change a physical receipt merely to force it to match a bill.
- Cost reports are provisional while bills are outstanding. Invoice confirmation does not change store supply prices.
- Historical receipts from before invoice reconciliation retain their original posted costs.